HOPE Clinic Scheduler

HOPE

Clinic Scheduler

PTA & Doctor Appointment Management

Autosaved

Scheduling

PTA Schedule

Templates

Room Rounds

Filter:

Status:

Drag:

Copied from previous week — edit as needed.

Workload booked / total PT minutes per aide ▾

Rooms available:

Legend: AC window (room occupied) PT window (room free for AC) Outdoor room (PT only) Room conflict

Add slot

Treatment type

Arrival time

PT duration (minutes for this aide)

Link to second PTA (shared 1.5)

Link to second PTA (optional — same patient, split PT)

Link to doctor (NP eval - first 30 min)

Set arrival time

Arrival time

Book patient

Patient name - First Last initial (e.g. Linda S)

Cancel appointment?

This will free up the slot and cannot be undone.

Transfer patients

Day-only - master template is not affected.

Calling out

Receiving aide

Copy day schedule

Copy to

Or pick a specific date

This will replace the destination day's slots and patients. Existing data will be lost.

MTWTFSS

MTWTFSS

⇗ Copy week template

Choose a week to copy into the current week.

Available weeks

This will replace all slots in the current week template.

Clear all patients?

This will remove all patient names from every slot on this day.
The slots themselves will remain - only the names are cleared.
This can be undone with the Undo button that appears after.

Move patient?

+ Book patient

Describe when you'd like to schedule - AI will find the best matching open slots.

⚠️ No API key — AI is using the built-in parser. Add Anthropic key

Anthropic API Key

Stored in sessionStorage only — clears when you close the tab. Never sent anywhere except Anthropic.

Patient name

Scheduling request

Enter a patient name and describe the schedule, then click Find slots.

Cancel patient appointments

Search by name to find and cancel upcoming slots across all weeks.

Upcoming only

Start typing a patient name above.

Slot details

Patient name - First Last initial (e.g. Linda S)

Link to second PTA (shared 1.5)

⚡ PT Split — configure shared appointment

Link to second PTA (optional)

This aide's PT mins

Partner's PT mins

Showing all open slots across all providers - future dates only.
Name typed above will be booked into all checked slots.

⏳ PT Hands-on Time

🔍 Search Patients

Find any patient across all weeks and jump to their slot

Start typing to search…

⚠ Cannot Book — AC Overload

The doctor cannot handle more AC patients at this time.

☁ Cloud Sync Setup

Enter your Supabase credentials once. They are saved locally on this computer only and never embedded in the HTML file.

Supabase Project URL

Supabase Anon Key

Found in Supabase → Settings → API → anon public key